The Catholic University of America

Production (Crew) Credits for All Undergraduate Music Theatre and Vocal Performance Majors

Updated     8/23/2017

Student participation in production crews is required for two reasons.  First, because we believe every student should have working knowledge of the basic elements of technical theatre, stage operations, and front of house operations.

Second, crews provide the necessary support for the School’s productions, from which every student benefits, whether his or her interest is in performing, teaching, or the technical end of theatre. Without crews, there would be no production at all.

All undergraduate Musical Theatre and Vocal Performance students must earn a certain number of crew credits to graduate.

The student may earn up to 1 production credit by working on run crew (lighting, sound, video, stage/props, and front of house) for an approved School of Music production. Stage Managers and Assistant Stage Managers may receive up to 2 crew credits per mainstage production show. Other positions, such as assistant musical director, assistant director, or assistant choreographer do not count for crew credit.

All crewmembers are expected for strike. No exceptions.  Failure to be at strike will result in loss of the crew credit for that production.

The student must sign up for each crew. It is the student’s responsibility to sign up for a crew just as one registers for classes. A sign-up sheet will be posted for each production after auditions have been posted and roles assigned.  If crew positions have not been filled, a student may be assigned by either the production manager or supervising faculty member. Crew assignments are finalized by the Production Manager.

Priority will be given …

   1. to students in their final two semesters who are in need of crew credits;
   2. to those needing the credit to keep pace with one per year;
   3. in the order that students sign up for crew work.    

After a student has been assigned to work a crew, he/she will be contacted by the Production Manager to verify his/her commitment on that production. The student will verify by initialing the crew list as assigned by the Production Manager.  Once the student has initialed, he/she is required to work on that production and to be available for ALL calls listed on the production calendar/sign-up sheet. If at any time a student cannot fulfill his/her obligation, he/she is responsible for finding a replacement. Failure to do so will result in the requirement of additional crew credits for the student.  Personal hardship will be judged by the faculty and Production Manager on a case-by-case basis.

When a student has fulfilled all duties as required by their position, including strike, they will earn 1 crew credit (unless otherwise specified).  If a student cannot commit to a run crew position for a show, there is a minimum of 50 hours needed to complete a crew credit that can be achieved by signing up to work for singular events.  All hours will be tracked by the supervising crew chief, faculty member, Stage Manager, or Production Manager. If a student does not fulfill his/her time, it will roll over to the next crew in the same semester they started accruing hours. Please note: the Production Manager must approve all non-run crew assignments/positions resulting in a crew credit earned by a student.

At the end of the show, a Crew Credit form will be placed in the student’s academic file by the Production Manager, confirming the completion of a crew credit.  For students earning hours, only upon completion of 50 hours will a Crew Credit form be placed in the student's’ file.

A student will not receive credit if he/she fails to show up for work or does not perform satisfactorily on a crew as evaluated by the faculty member, Production or Stage Managers.

Students should fulfill a crew each academic year to avoid over-booking oneself.  When the student is consulting with his/her adviser for registration of courses, the student must check with the adviser to assure that the necessary documentation from the previous year’s production credit is in the file.

Application Guidelines to the London Dramatic Academy (LDA) by Fordham University

PROGRAM NAME:       London Dramatic Academy
PROGRAM TYPE:        CUA Affiliated
TERM/SEMESTER:      Spring Semester of Junior Year
CREDITS:                     16
ELIGIBILITY:                 Musical Theatre major (declared), junior standing, 3.000 GPA.
FINANCIAL AID:           CUA grants and scholarships may be used, in addition to federal aid
ELIGIBILITY REQUIREMENTS:     See CUA Undergraduate Announcements

The Musical Theatre student who would like to spend a year with the London Dramatic Academy the spring of his/her Junior year must complete the following before the beginning of the Junior year.

  1. maintain at least a 3.000 cumulative GPA before the beginning of the Junior year.
  2. complete Harmony I-IV and ET/SS I-IV before the beginning of the Junior year.
  3. register for and complete an internship before the beginning of the Junior year


Please note: The completion of the Internship must be confirmed by the registration and grade posted in CS and the submission of the completed and signed internship form to Mr. James Mahady.


Spring of Sophomore Year:  The student must meet with his/her adviser to determine academic eligibility and plan the remaining upper division coursework.
Learn about the classes you will take in London

Fall of Junior Year:  The student must obtain two academic approvals detailed below:

Approval #1 - Early September:  A completed application must be submitted to Tom Pedersen for review and for signature.

Approval #2 -  No later than September 30 a completed application must be submitted to Dr. Santo for his review and signature.  Note: Meeting this deadline is most important, as it takes a significant amount of time to review each of the applications in the music office and in the Office of the Dean of Students. The student will be notified when the application has been fully reviewed and a decision reached regarding academic and judicial eligibility.  Failing to meet this deadline will jeopardize the application.


How to Apply:

  1. Consult with your academic adviser and receive appropriate approvals (see above)
    Learn about the classes you will take in London
  2. If receiving financial aid, make an appointment with CUA's Office of Financial Aid
  3. Submit your application materials by the deadline to CUAbroad. (Application Deadline: October 1)
  4. Pay the $100 non-refundable application fee


Upon Acceptance (late October/early November):

  1. Obtain cost and estimated budget information from CUAbroad.  
  2. Consult with the Office of Financial Aid about how to use financial aid to pay for the program.
  3. Consult with the Office of Housing and Residential Services (if you live on campus) to ensure eligibility for campus housing upon return to campus.
  4. Attend all mandatory orientation sessions.


While in London:

  1. The student must contact his/her adviser regarding registration for courses upon return to CUA.
  2. The student assures that the official transcript from Fordham University is sent directly to the following address and no other:

    Attn: Dr. Joseph Santo                      
    Benjamin T. Rome School of Music                    
    The Catholic University of America                    
    Washington, D.C. 20064


Upon return from London:

The student meets with his/her adviser to determine how courses taken at the London Dramatic Academy will count toward various degree requirements on the tracking sheet.

Classes in London

CUA Equivalent

[6 credits]
1 or 2 DR Acting electives
1 or 2 Free Academic Electives
[3 credits]
1 DR 201/202 Theatre Topics
or 1 Academic Elective
[4 credits]
1 Academic Elective
[3 credits]
DR 307 Speech for the Actor



Audition Policy and Role Acceptance Policy

Audition policy:

All full-time Musical Theater students who are in residence are required to audition for each main-stage divisional production that is announced as part of the regular season. This requirement does not apply to secondary outside performance opportunities that are provided as a supplement to the regular season. The faculty of the Musical Theatre division believe that the audition process is integral to the training of professional performers; thus it is important for the faculty to be able to evaluate students’ strengths and weaknesses on a regular basis. Students who are pre-assigned as production staff for a particular show are exempt from audition. Any other student wishing to be exempted from auditions for any other reason must write to the head of the division to be considered for exemption. Any student who fails to attend main-stage auditions, and fails to receive permission to miss the audition, forfeits his/her ability to be considered for any other Musical Theatre main-stage production, secondary production, or Drama Department play for the missed semester and well as the following fall/spring semester. Additionally, students who miss two or more main-stage auditions may forfeit their ability to participate in Senior Showcase. Existing School of Music scholarships will also be in jeopardy.

Role Acceptance Policy:

Every student who auditions for a Musical Theatre division main-stage production agrees to perform as cast in the production. Any student wishing to appeal a casting decision must write to the head of the division and the director of the production within 24 hours of casting being posted with the reasons why he/she is unable to fulfill the role as cast. Any student who fails to follow these guidelines for accepting a role is subject to the same repercussions as if the student had not auditioned for a Musical Theatre main-stage production.


Freshman Performance Limitations

Freshman BM Musical Theatre majors are limited to performing in one musical and/or theatrical production in the first two semesters of their first year at CUA. This includes in-school, student, and non-school productions. Eligibility to perform in concerts or caberets will be at the discretion of the full time Musical Theatre faculty. If a student fails to observe this policy, he/she will be placed on divisional probation for the subsequent semester and be ineligible for all productions in that semester. Further violations of this policy or probation periods may be cause for removal from the BM Musical Theatre program.



Off-Campus Professional Engagements for the Musical Theatre Student

This document supersedes all previous documents - Revised August 2012

Washington DC is the second largest theatrical community in the nation after New York City. The DC Theatrical community respects CUA as a hotbed for creative young talent, and many of our students find their first professional roles in this city.  The following guidelines are designed to help you balance off-campus professional engagements while prioritizing your college commitments.

One of the foundational philosophies of the Musical Theatre Division at CUA is that there is no substitute for professional training or for professional experience.  We believe that both are necessary to prepare the student for a professional career in the performing arts. The Musical Theatre Division respects and encourages student employment in professional theatrical situations, which is why we require professional theatrical internships for graduation. The faculty of the Musical Theatre Division firmly believes that during this time of training you must place a priority on your education over professional experience.  You have chosen to be a part of a selective four year training program designed to prepare you in every aspect for your post-graduation career. When you graduate you will have your entire life to work professionally, but during these four short years we require that you dedicate yourself to your training.

We hope that these guidelines will help provide you the support that you need to make the best decisions possible for your career, your education, and your professional pursuits.  --  The MT Faculty



All students must receive official permission to take an outside role by completing the Off-Campus Professional Engagement Worksheet which is available in the main office.   Failure to complete the worksheet before accepting a role may jeopardize the student’s continuation in the Musical Theatre Division, and/or the student’s School of Music scholarship.

-Freshmen and sophomores will not be permitted to work off-campus during the school year.  (Transfer students who are currently enrolled in Sophomore Workshop are considered “sophomore level” in this regard).

-Students of any grade level will not be permitted to miss any classes for an outside role.

-The Musical Theatre Committee and the Deans reserve the right to determine if the professional engagement compromises the priority placed on the student’s training, and to guide the student’s professional choices.

-Students receiving a School of Music scholarship will not be permitted to engage in outside work before auditioning for the division productions of the semester. The Musical Theatre Committee will always consider the merits of working off-campus and may release the student to perform in the outside production. Not abiding by the decision of the Musical Theatre Committee will jeopardize the student’s scholarship.


The student’s first step is to go to the main office and obtain the form titled, Off-Campus Professional Engagement Worksheet.  The student then consults with the voice teacher, advisor, and the head of  the Musical Theatre Division to discuss the following issues:

-Will you need to miss any classes?

-Will you be able to keep up your school work?

-Is it a good step toward your career?

-Is it a good connection, a professional theatre, a well-connected creative team?

-Is it a leading role or a small ensemble part? 

When you audition make sure that you submit your class conflicts on your audition sheet; most theatres are willing to work with CUA class schedules. The faculty is also willing to speak to theatres on your behalf.

Musical Theatre Internships

Internships are generally to be a performance or understudy in a full production in which the student is paid.  It has been determined that any FULL production with at least 3 performances will be considered fulfillment of the 145 hours and no further documentation or permission is required.  Any other Internship request that is either unpaid OR not a performance will require the student to get permission from the Head of the Musical Theatre Division via email.
To receive a passing grade for an Internship:
1) The Internship must be complete and the student must register for the 1 credit Internship course, MUS 495, in the semester immediately following.
2) The student needs to have an Internship form signed by the Internship supervisor indicating a satisfactory performance of required duties.  Current forms are available on the School of Music website at the link "Current Students," or may be obtained in the main office.  Students must use the current form, updated 04/2016.
3) If the Internship was not a full production in which the student was paid, The student must provide their adviser a copy of the email from the Head of the Musical Theatre Division granting permission.
4) The student must provide his/her adviser a program or some other documentation of the role/duties performed. The adviser will place this document in the student's academic file, to be attached to the Internship form when it arrives.
5) The student must provide his/her adviser a one-page written description of the internship and what was learned. The adviser will place this document in the student's academic file, to be attached to the Internship form when it arrives.


The current Internship Verification form can be found here.